Comments on: How to Find Anything When You Need It

By: MoniqueKendikianSarkessian

Thu, 15 Aug 2013 01:05:55 +0000

Does anyone have a good artwork inventory and tracking software? I especially need help remembering which works are where. right now I just have a list in my iphone notes.

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By: All Things Metal Clay » Blog Archive » How to Find Anything When You Need It

Tue, 06 Aug 2013 19:11:33 +0000

[…] An article reprinted with permission, by Alyson Stanfield. […]

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By: Margaret Almon

Tue, 06 Aug 2013 13:55:16 +0000

I recently started using Trello for my To Do list. It allows me to see all my tasks visually as if I had multiple whiteboards all on one page. Each list is made of cards for each task, which I can move from list to list by dragging and dropping. Each crd can be flipped over in order to add relevant links, files, and checklists. I am much more inclined to use this To Do program regularly than the others I have tried, ie. ToDoist, EasyTask, and Google Tasks.

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By: Susan Fox

Tue, 06 Aug 2013 10:19:15 +0000

I looked at a bunch of list organization options and the one that works great for me is Priorities. It syncs across all my devices. I am not willing to park any information in the cloud, particularly Google. Not interested in becoming one of their products other than using Googe+. I store the information on my paintings in a simmple Numbers spreadsheet, after trying a couple of the specialized apps that ended up being stupid beyond belief. I love being able to easily re-sort the data as needed, like alphabetical by title or year completed.

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By: Karen Meredith

Mon, 05 Aug 2013 14:28:25 +0000

I have found the task list feature of Google calendar, which I also use, to be my main to do list. I have created numerous categories and they are available on all of my devices, so easy to access at all time and places of my life. I can write down these tasks whenever I think of them and not keep them floating in my head or worry where my list is. I have one list for the coming week, plus an A list, B list, art supplies, errands, next art show planning, book recs, favorite artists, movie recs, etc, etc. Items can be easily moved from one list to the other or moved higher up the specific list.

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By: Alyson Stanfield

Mon, 05 Aug 2013 13:44:01 +0000

In reply to Marion Hancock.

Marion: I use Asana. In the class I share other options, but what’s really cool is hearing what others are using or what they choose while doing the lesson.

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By: Marion Hancock

Mon, 05 Aug 2013 10:42:39 +0000

Hi Alyson,
Can I ask what form of electronic task/to do list you use? I’ve been a ‘paper only’ person to date and don’t know where to start with comparing different products.

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By: Phil Kendall

Thu, 01 Aug 2013 13:40:37 +0000

PK = my signature 123 = Its catalogue number 010813 = its cataloguing & signing date. So my most recent painting is reference PK123010813.
its high resolution JPEG file is PK123 and its low resolution web-page is PK123W and PK123T is its thumnail image..
The title of the painting is in the catalogue [as are sizes, dates & thumbnail image]…a Word Document.
And a Powerpoint page exists for each painting too…here I keep the story for that painting etc. and it’s show history etc.
Yes its over-kill but its what we OCD’s do!

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By: Karen Lynn

Thu, 01 Aug 2013 06:09:17 +0000

Thank you for the advice about show names, too! I named a show seven or eight years ago that covered the ground pretty well, and have used it or variations on it to name most of my solo shows ever since. Sounds as though it’s time to get creative about new show titles!
And I can relate to J.R.’s Niagara naming problems… periodically I discover I’ve given paintings done at different times the same name – because the subject matter is so similar, and I’d forgotten I’d already used that title. It gets tricky!

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By: Arthur

Wed, 31 Jul 2013 18:12:35 +0000

A couple of additions to suggestions 1 and 2:
Just titling a piece isn’t enough. I used to have fun titling pieces with a line from a blues tune I was listening to, that seemed particularly appropriate at the time. Sounded great to me, although the lines puzzle some reviewers — and people trying to figure out what message the piece was supposed to convey. Trouble was, six months after I made a piece I generally couldn’t remember what name I had applied to it. Now I’m just as likely to use a title that’s related to its appearance, and which I can instantly recognize. And viewers are spared the convoluted exercise of trying to see how a title pertains to a particular piece.
About titling shows: You want to make sure that the gallerist knows what you want to call a presentation of your work. I was called in to fill a hole in a show that had already opened, and I was able to show seven new pieces. Trouble was, the guy decided to give my sub-show its own name, without consulting me at all. It wasn’t that bad a title, but I was amazed that it had appeared without any input from me.

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